Overcome 15 Challenges In Graphic Production Workflow With Just One Tool

See how companies like LEGO overcame these challenges and slashed production time by 35%

What comes to mind when you hear LEGO and graphic production?

If you’re a project manager, designer, marketer, or anyone involved in the graphic production, your head is probably already spinning as you multiply the steps required by the plethora of materials to be produced: packaging, catalogs, instruction manuals, in-store graphics, and more.

A slew of stakeholders in multiple departments from all over the world need to review and approve design files before they go into production. The process could take up 60-80% of the total production time.

For project managers, the complexity translates into many things that could go wrong: missed emails, miscommunications, version control issues, security concerns, and more.

LEGO, of course, wasn’t immune to all these challenges. If anything, these problems were more prominent with the large number of projects, stakeholders, and vendors involved.

Traditional Proofing Process Is Cumbersome, Inefficient, and Error-Prone
– and What You Can Do To Fix It!

Before we tell you how LEGO managed to optimize their workflow and reduce production time by 35% for over 100,000 projects, we need to understand the inefficiencies in traditional proofing process and how they can be addressed:

Slow and Cumbersome Workflow
Did you know that one revision takes an average of 18 emails exchanges between just a designer, project manager, and client?

Now multiply that by the number of revisions required by all the projects you’re handling…

Traditional proofing process relies on documents emailed back and forth among designers, project managers, and other stakeholders.

A lot of time can pass between sending the email, waiting for each party to open the email, taking the time to compose a response, and passing it to the next person in the process.

The workflow is cumbersome. It can get held up for days if just one stakeholder misses an email.

Not only are deadlines jeopardized, but resources may also end up sitting on the bench because feedback isn’t received in a timely manner.

Fix it:
Speed up your proofing process with a centralized platform that allows you to automate your workflow.

You can prevent the process from being held up just because someone in the team forgets to send an email. Relevant stakeholders will be notified automatically when it’s their turn to review a document.

Project managers can check on the project status anytime and alert anyone who needs to take action so nothing falls through the cracks.

“Design Speak” Lost In Translation

It’s often challenging and frustrating to comment on visual design in written format, especially for those without design training.

Designers may use language that are too technical. Clients may misuse terms that lead to massive misunderstanding.Project managers are often stuck as a go-between.

It’s challenging to make sure that nothing gets misinterpreted along the way.

Fix it:
To minimize communication issues, get a gauge on the reviewers’ knowledge in graphic design, and make sure you clearly communicate expectations upfront.

Use a proofing tool that allows stakeholders to directly comment on the visuals to minimize misunderstanding.

Conflicting Feedback

It’s frustrating for many project managers when different client contacts chime in during the proofing process with conflicting comments.

Not only do the project managers have to go through multiple emails from different stakeholders to collate feedback, but they also get stuck in the middle of trying to resolve contradicting input.

Fix it:
Increase the transparency of your proofing process. Allow everyone involved to see the comments in real-time. Resolve conflicting input more efficiently to reduce the rounds of revisions required.

If you’re managing client relationships, set expectations upfront. Request the client to appoint one designated contact who will resolve all conflicting comments before posting consolidated feedback.

Version Control Nightmare

Every time a designer creates a PDF from an InDesign file and emails it out, there’s one more version of the design being circulated.

It’s most frustrating when project managers discover, after all the stakeholders have sent in their comments or approval, that they’ve been reviewing different versions of the design!

Not to mention, it’s extremely inefficient when you have to search an overfilled inbox for revision history or download all the circulated PDFs to compare versions.

Unfortunately, such mishaps aren’t uncommon. They often set back product timeline by days or even weeks.

Fix it:
Use a cloud-based proofing platform to ensure everything is in sync, and everyone is reviewing the latest version.

Choose a platform that integrates with InDesign so you can directly link up a file. You no longer have to save and upload PDFs every time a change occurs. You can be certain that clients are seeing the latest version anytime they log in.

Designers As the Bottleneck

More often than not, designers are assigned to different projects and aren’t on standby to make changes the moment they’re requested.

It’s maddening to have production held up just because you need to wait for a designer to correct a small typo in an InDesign file.

Fix it:
Use a web proofing platform that allows you to make changes in InDesign. Then anyone with access can make the necessary corrections.

Lack Of Resource Flexibility

It’s easy to get into panic mode if you’re on a tight deadline and the designer calls in sick.

When all the knowledge on a project and the revision history is living in the head of one designer, you could find yourself in a bind if he’s unavailable due to unforeseeable circumstances.

Having your production timeline held up isn’t your only worry. You also have to spend a lot of time ramping up another designer to fill in and complete the work.

Fix it:
Have all your design history logged in one centralized platform so anyone can access the client notes and correction history associated with a project.

Team members can get up to speed quickly and effortlessly so you don’t have to miss critical deadlines.

The Dilemma of “Micromanaging”

As a project owner or project manager, you want to know exactly where your project is.

But you also know how annoying and unproductive it is to breathe down everyone’s neck all the time.

Not to mention, you may be tired of getting the same old “almost there” answer every time but have no visibility into what that “almost there” really means!

Fix it:
Track the progress of all your projects in one place. Use a web-based proofing platform that allows you to see the status of every project in real time.

In one glance, you’ll know what needs attention and what has been approved without having to open a single document. You’ll know exactly where everything is without hovering over anyone’s shoulder.

Security Concerns

Cyber attacks are on the rise. Hackers are increasingly targeting corporations instead of individuals for valuable information.

With so many parties involved in a proofing and production process, often spread across multiple companies and locations, email isn’t a secure method for file sharing and communication.

You don’t have control over client, partner, or vendor email security protocol. Not to mention, the “bring your own device” trend makes it virtually impossible to maintain security on every device your employees use to access emails.

It only takes one person to open one malicious link in one email to get your files and data compromised.

Fix it:
Stop sharing files over email. Use a cloud-based platform with the highest level of security certification to keep your files and information from prying eyes.

For instance, Webproof is one of the few SaaS companies that have obtained the prestigious ISO 27001 Security Certification for both its software and cloud hosting. In addition, it uses Amazon Web Services as the cloud center to ensure users are getting the most up-to-date protection against cyber attacks.

Billing For Additional Revisions

Out of scope revisions impact budget and timeline. Yet, many clients are unaware of the impact until they see the bill.

It’s unpleasant to get stuck in a “he-says, she-says” situation over an invoice. Not to mention, these conversations aren’t conducive to cultivating a smooth working relationships with your clients.

Fix it:
Keep tab of all the change requests in one place. Print out a record of all out-of-scope revisions to use as supplemental material in the invoice.

This will not only help you keep the conversation professional but also make sure you get paid faster.

Chained To the Computer

Many web proofing applications are available on desktop only. When viewed on mobile, those sites are slow, cumbersome, and inefficient to use.

In addition, zip files sent over emails can’t be viewed on mobile devices.

As a result, review and approval processes often get delayed if a stakeholder is unable to get to a computer.

Not to mention, if you’re meeting a client outside of your office without access to a computer, you’ll have to carry a huge stack of printouts, write down all the comments, and then transcribe the notes and scribbles onto your proofing software when you get back to the office.

Fix it:
Use a cloud-based proofing software with a robust mobile app designed from the ground up for smartphones and tablets. This allows anyone involved in the project to get real-time notifications, review documents, share comments, and approve designs from anywhere with an Internet connection.

Craning Your Neck For Packaging Design

Package designs often have many sides facing different directions. It’s inconvenient and inefficient having to crane your neck every time you need to review a design.

If you use a proofing mechanism that allows users to rotate the images and leave notes, be sure those notes rotate and move with the design.

Otherwise, your designers will be left wasting time deciphering through a bunch of jumbled notes.

Fix it:
Most proofing software does have a “sticky note” function, but are they really sticky?

Use a web proofing software that allows reviewers to rotate a design and has a robust sticky note feature to ensure that all the comments stay in place, no matter what orientation the file is viewed.

Complicated Approval Process

It’s inefficient to have production held up because someone has to make her way back to the computer and go through a lengthy process just to sign off on a design.

Unfortunately, project owners often become a bottleneck in the approval process because they’re on-the-go.

Fix it:
Some clients may not understand how a slight delay on their part may impact the production timeline. Take the time to educate your clients, communicate timeline, and set expectations.

Appoint one stakeholder to make final approvals to avoid miscommunications and complications. Automate the workflow so this person gets a link when all the revisions are made and ready for approval.

Simplify the approval process so it can be done via a mobile app with just a few taps and swipes.

Getting Lost In Numerous Projects

For project managers or owners who are juggling a large number of projects, it’s challenging to keep track of the progress of each one.

Tracking down the design team for each project just to get an update is time-consuming. If you have too many balls in the air it’s easy for a few things to fall through the cracks.

Fix it:
Use a centralized platform on which you can manage workflow and track progress so you can know precisely where each project is in real-time: page by page, project by project.

Publishing Hoops

In a traditional proofing process, having the final design approved isn’t the end.

High-res files need to be sent to printers, while digital files have to be properly formatted and uploaded.

This adds another layer to the process and more chances that hiccups could happen.

Fix it:
What if your proofing and workflow software takes care of publishing for you?

What if, with just a click of your mouse, you could preflight and send high-resolution files to the printer, upload the new magazine to the app store, and create a 3D page-flip PDF that can feature videos, everything automatically?

Webproof’s publishing capabilities make all of these, and more, possible.

Catalog Groundhog Day

Producing weekly or monthly catalogs, and flyers with hundreds of SKUs, is a tedious process to repeat week in week out.

Not only is it not a good use of your team’s time but a manual process is also error-prone.

Fix it:
Use a workflow software that automates production process through InDesign server and XML integration with your ERP software. This will drastically reduce the time and manpower required for the layout and proofing process.

How LEGO Slashed Production Time By 35% For 150,000 Projects Every Year

Let’s go back to LEGO, which was facing a myriad of project management pains in their graphic production process.

They’ve found one single solution — the painkiller that solved all their graphic production challenges.

They were able to reduce production time by 35%, meet their deadlines, and revolutionize their production process with Webproof — a proofing and workflow optimization software:

  • Their 3,000 users are no longer dependent on email to track projects. Instead, workflow is automated. Relevant team members are contacted when it’s their turn to review, comment, and approve. People no longer have to deal with overfilled email inboxes and fewer things are falling through the cracks.
  • Their teams no longer have to spend time worrying about version control or looking for revision history. Every iteration of a project is right there on the platform for quick and easy reference.
  • The cloud-based software and mobile application allow LEGO’s team to work from anywhere using any device with an Internet connection. Comments can be shared and approval can be given on time.
  • Project managers can now see everything on their plate on a centralized dashboard with a project-by-project and page-by-page overview. They no longer get lost in a sea of projects. They know exactly where every project is and what needs to get done. They don’t have to track down individual team members and breathe down their necks.
  • The mobile app allows teams to make comments directly on the platform no matter where they are. Gone are the days of taking  notes on a stack of printouts only to transcribe them later.
  • Sensitive information is no longer shared via email. Instead, every file or document is stored in a centralized server that meets the highest security standards and carries the ISO 27001 Security Certification.


LEGO Isn’t the Only One…

Every year, companies use Webproof to streamline their workflow and proofing process:

  • A media group that creates 10,000 – 20,000 ads each month leverages Webproof’s automation features to reduce the total number of people handling all the files to just 4
  • ICA produces 1,000 different twelve-page catalogs per month. They optimize workflow with Webproof and save $ 300,000 annually
  • Silvan automated their catalog production using Webproof’s XML integration with their ERP software. They can now produce their weekly 48-page catalog in just 30 minutes, reducing production time by 14 days


Every year, 5 million pages are approved through half a million logins from over 100,000 users in more than 100 countries on Webproof.

Experience Webproof to see how brands like H&M, Toys”R”Us, Audi, VW, and more are streamlining their workflow and getting rid of graphic production headaches.






WebProof Launches the NEW Adobe Illustrator Plugin


WebProof continues with its practice of supporting graphic and design industry professionals with the latest improvements and upgrades. This time, Adobe Illustrator has got a new WebProof plugin. This is especially great news for users creating packaging, labels, and posters.

“As you already know, Adobe InDesign already has our plugin. So, we are talking about a new plugin for Adobe Illustrator with the same features. We are letting all WebProof users know that the latest Illustrator plugin version 1.2.2 is available for download,” explains Jakob Adeltoft, founder of WebProof.

Thanks to this useful new plugin WebProof users can send their designs directly from Adobe Illustrator to proofing. As a result, their designs can be approved in matter of seconds.

Jakob Adeltoft believes that this new plugin has a lot to offer to WebProof users: “The great thing about our new Illustrator Plugin is that our users don’t have to produce a PDF file, because this is done in the background. It goes without saying that this option, including other plugin’s features, are huge time savers. All of this eventually leads to increased profit for our users.”

WebProof has built a remarkable reputation as a reliable and easy to use solution, which aims to eliminate all stress and minimize the time required for the proofing process. With more than five million designs approved annually through WebProof, this new plugin definitely comes in handy for numerous graphic and design professionals.


How Secure is your Document Proofing Process?

The proud founder Jakob Adeltoft, CTO – receiving the ISO 27001 Certificate for WebProof “Online Platform for Collaboration and Approval Documents”.

Is it too much to say that we live in the insecure world? And, when we say the world, we mean both real and cyber world. Especially the digital world where most of our business activities take place. This just couldn’t be more true when it comes to document proofing process. You’re extremely vulnerable when proofing your documents.

Why? Because you’re doing it the old, but definitely outdated email way. From the security point of view this a living nightmare. All of your files are scattered around while you’re desperately trying to keep a track of thousands of emails used for document proofing. Can you make sure that all of these emails have the desirable security options? Can you make sure that private emails aren’t being used? Of course, you can’t. And, this is exactly what the cyber predators and hackers are expecting to find. Is there a solution?

Document proofing in a safe and secure environment
iso_27001_logoWebProof is an online document collaboration and proofing platform that treats potential security concerns as its top priority. When it comes to the safety of WebProof’s clients, then there’s no room for mistakes or any kind of compromises. That being said, you should be aware that WebProof is one of the very few SaaS companies that has obtained the prestigious ISO 27001 Security Certification. To give an additional weight to this remarkable achievement both WebProof’s Software and Cloud Hosting got this certification.

There you have it. With the ISO 27001 Security Certification
WebProof gives you the best possible security guarantee you can possibly wish for. In case you have been wondering how secure is WebProof itself as a company, we took care of it too. Regarding its economic rating and financial stability WebProof is a proud AAA verification holder. Less than 2% of all companies have managed to get it.
So, it’s really something.
What does it mean for you and your document proofing? Well, first of all, ISO 27001 Security Certification gives you a much-needed peace of mind when it comes to the top class bulletproof security. Secondly, you can use our proofing services and tools with no need that they may become unavailable at the certain point as a result of the financial troubles or economic instability.

Top security standards for top clients
If you want to find out more about ISO 27001 Security Certification, feel free to Google it or contact our support team. You can see for yourself how difficult and complex is to obtain this kind of certification in the first place. At the same time, you’re going to appreciate an opportunity to proof your documents with nothing to worry about compromising your sensitive corporate information and exposing your documents to security vulnerabilities.

How does ADOBE look at SaaS security?
security_report_saas_info-techNowadays, more than 94% of all companies are strongly dependent on SaaS (Software-as-a-Service). Furthermore, according to the findings of the Info-Tech Research Group, the overwhelming majority of IT managers put more faith in the SaaS security than their own security solutions and resources. Being an Adobe partner, WebProof closely follows all security trends and validates the trustworthiness of the SaaS security on a daily basis. Here’s the SaaS Security Report issued by the Info-Tech Research Group, so you can get a closer look.

WebProof will remain faithful to its policy of applying only the most prestigious and trustworthy certifications available in the industry.
We will make sure that your document proofing is always efficient, economic, and above all – secure!

WebProof FREE Licenses Are Heading Your Way!

Christmas plans to come early this year in your office!

WebProof gives aways the 4-user FREE licenses for graphic production. This is NOT just one more limited free trial offer you get every single day, because:

  • Our FREE license does NOT have an expiration day!
  • There’s NO 30-day limit for a free use!
  • You do NOT have to pay for a thing!
  • There’s NO big difference between this FREE and our FULL version!

It sounds too good to be true? We hear you!

So, what do you have to do in return? Well, that’s the best part about WebProof FREE licenses. There are no hidden costs or strings attached. All we need is your honest opinion about our solution.

You like it – share it with the world! Get back to us acquiring additional licenses knowing that you are doing the right thing.

The 4-user free licenses are enough to get you started. You buy more when you make sure WebProof helps you get your work done more quickly and efficiently.

LEGO also started small with a small license. Now, they have close to 3,000users and keep getting back for more. Do you know why? Because they need to take care of more than 50,000 projects per year!

So, what has LEGO found to be so fascinating and useful about WebProof, you’re still waiting to discover yourself? Well, there are dozens of reasonsWebProof has built a reputation as an efficient “painkiller:”

  • You will NO longer be EMAIL dependent!
  • You will NO longer be FLASH dependent!
  • You will NO longer get LOST looking for the LAST VERSION!
  • You will NO longer be SOFTWARE dependent. All you need is the Internet!
  • You will NO longer be LOST in your countless projects thanks to
    project-by-project and page-by-page overview – all on one screen!
  • You will NO longer be required to make HANDWRITTEN SCANNED
  • You will NO longer be STRESSED with deadlines, because your production time
    will be reduced by more than 35%!
  • You will NO longer have a MESS on your desk!
  • You will NO longer face SECURITY RISKS because your project details
    won’t be stored in lot’s of private emails!
  • You will NO longer be OVERWHELMED with numerous projects because
    WebProof doesn’t care how many projects are headed your way!

You are ONE CLICK AWAY from the most important change you are going to make this year.

Your Santa Claus,
The WebProof Team

Why is it so hard to find a fair free license in the IT world?

The best things in life are free. How many times have you heard this optimistic phrase? Probably, too many times that you inevitably become extremely annoyed every time you hear it. So, what’s happening with all those free software licenses? Why is to so hard to find one that will offer you a fair win-win situation?

Just because you are free, it doesn’t mean you are fair!
Here’s how it goes in the IT world. You sign up for a free license. Great! The good news – it is free. The bad news – it is free, but for a limited period of time. In most of the cases no more than 30 days. That’s not the only bad news waiting for you. Trial versions don’t give you all features of the full paid version. So, what you get is actually only a glimpse of the “real thing.” The company that’s providing you with this free trial license has slim chances to win you as a paying customer. At the same time, you end up being extremely frustrated with your trial adventure. Obviously, nobody is winning here!


Can ideal become real?
Now, imagine this situation. Let’s try to eliminate all risks for a potential user who’s supposed to become a paying customer. Free licenses are supposed to be free for real. Meaning, you get the real thing for free. There’s no big difference between the trial version you are using for free and the full version you have to pay to use. What’s even more important this “free for real” license shouldn’t have an expiration date. Otherwise, what’s the point of offering it, in the first place. Right?

One more thing. You need to help your potential user realize the full potential of the solution you created. How? By allowing him to use it in the real-life business situation with no limitations of any kind. You may ask, but what’s a benefit for a software company to gain with this act of “generosity?” Well, does it sound reasonable and acceptable from the business point of view to “sacrifice” one free license in order to get ten paid licenses. First, you have to give something in order to get something. Right? This way, it does sound like a fair win-win situation for both parties, doesn’t it?

WebProof shows us the right way to play!
Follow this link if you want to get a free four-users license package. There’s no time limit and there are no strings attached. Try it. Like it. Spread the word. As simple as that. What you get as a free version is exactly the same thing you will use later as the paid full version. So, there’s a way to offer a fair free license deal. We have just shown you how.


Hey Flash, Time to Say Goodbye!


It’s official and it’s unavoidable. Google will eventually cancel all Chrome support for Adobe’s Flash by the end of this year. In addition, Apple, Microsoft, and Mozilla, will no longer treat Flash as a welcome guest on their web browsers. So, the good old Flash has to pack its bags and hit the road by the end of 2016. Why?

Houston, we have a problem, and the name of our problem is – Flash.
So, what went wrong? It turned out that Flash was the true El Dorado for all kinds of cyber-thieves and hackers, who exploited its security vulnerabilities shamelessly and restlessly. It has been only a matter of time before the IT giants are going to say – enough is enough. The next thing you know, Flash is gone! Nowadays, if you want to enjoy the multimedia content, you have to embrace the alternatives, such as HTML5, among others.

What does Adobe plan to do about it? Well, it’s no surprise that Adobe just couldn’t afford itself a luxury of watching silently its “baby” being treated badly. This is how we’ve ended up with the next big thing called the “Adobe Edge.” Basically, this will allow multimedia pros to be creative without the Flash itself. Instead, they can take the full advantage of HTML5, JavaScript, or CSS. Great! Problem solved. Let’s enjoy the Flash-free world. Well, that’s not entirely true. What’s going to happen with the professionals of the design world?

Flash Fools and Annotation Tools.
Here’s a simple truth every designer knows all too well. If you want to use the most common annotation tools, then you have to use Flash. All annotation tools are based on Flash. Are they? Well, the WebProof development team from the very beginning didn’t want to be Flash dependent. That’s why, they developed annotation tools that aren’t based on Flash. If you are a helpless Flash addict, no one can prevent you from using it. However, under these new circumstances playing Flash stubborn games is just like building your castles in the air. Sooner or later, you will have to accept the fact that Flash lost its throne and it’s gone, for good.

So, there’s a way to run a creative and productive design process with no Flash. WebProof’s math was quite a simple one. We didn’t want for our development to have a single thing in common with the Flash itself. So, why in the world we would allow the same thing to happen to our customers? We are in this one together, and we say: don’t give up on annotation tools because they won’t give up on you. Annotation tools have a new best friend, and it’s name is – WebProof.


Other links about same subject:
Adobe description about this problem already in 2011.
Ricky Mondello article from 14. June 2016
Computerworld article from 20. June 2016, (use the translation function, it is in Danish)
BBC News from 16. May 2016, Chrom stop supporting Flash end 2016

WebProof access a billion-dollar U.S. market

Press release, Copenhagen 30. May 2016
Borsen”, the Danish Financial Times, had recently this article

It has proven to be the right decision for WebProof to establish itself in the U.S. market.

The software iBorsen_30_May_2016s torn from the shelves of its free version, and at the same time has proven scalability. The organization comprises just 20 employees, but the company is set to reach its first milestone of $15 million in 2017.

“In 2015 the number of licenses we supplied were primarily borne by the American market. We have had a great start to 2016, and everything indicates the year ahead will be even better, for we are actually able to increase the supply of new users exclusively through online advertising,” says Managing Director Jan Adeltoft, who was a founding member of the company, together with his son, in 2000. The company previously issued only 3-5 new licenses per month, but now issues as many as 300 licenses a month, with multiple users connected to each license.

WebProof’s software eliminates reliance on email. Categorized primarily as a platform for project management, file sharing and collaboration, it is centrally located in the cloud for all users. Customers are typically companies in the graphics industry, and use the tool to work cooperatively with their clients. When a company wants to make a sales brochure or newsletter, the advertising agency presents a draft in WebProof’s software, which can be commented on by all. The advertising agency can then make all corrections and adjustments directly online, after which the customer can approve the individual pages. When everything is approved, the file is packaged automatically and sent to press, or produced as a digital magazine. In the process, all parties can avoid confusion regarding the document’s latest version and work can progress seamlessly through a unique overview.

“On average, companies can cut production time in half by working in the cloud, as opposed to navigating a sea of endless emails. This efficiency, which has been perpetuated by word-of-mouth, is therefore the largest source of new customers for us,” says Jan Adeltoft. This is the case for users in the United States, among them LEGO, Toys”R”Us, and many other well-known brands.

“We already have a wide range of major customers in Europe, including some of the largest retail chains, so we are an incredible force in optimizing the graphic process. No other tools on the market provide all-in-one software capabilities that offer project management, online proofing, online editing of InDesign files, and auto production of hardcopy into digital catalogs” says Jan Adeltoft. He continues:

“The automation of graphic production is far ahead in Denmark, so simply for that we will have the same share in the United States that we have in Denmark–an unused $1 billion market. We are prepared and have copyright on all the essential continents like Europe, USA, Canada, Brazil, Australia, Japan, China; domains in over 70 countries; and have translated our software into a wide range of languages, including Chinese. In many ways, we are now at the helm of a big international breakthrough.”

The American office is located in Florida, where Jakob Adeltoft is leader of development and sales, while Jan Adeltoft manages the European market.

For further information please contact:
Jan Adeltoft, Managing Director at WebProof, by telephone: +45 27 11 68 68 or by email: ja@webproof.com

About WebProof:
WebProof was founded in 2000 by Jan Adeltoft and Jakob Vedel Adeltoft. The software simplifies graphic production and facilitates better integration of companies and advertising agencies. Currently, WebProof assists such companies as LEGO, Audi, Bang & Olufsen, Bauhaus, COOP, and ICA to improve their production processes and reduce administrative work. The 50,000 users come from over 100 countries and together approve over 5 million pages per year. In 2015, Red Herring appointed WebProof as one of the 100 most promising European startups, as a testimonial to its great potential. WebProof is also one of the Gazelle-businesses. http://www.webproof.com


Six reasons you should be using WebProof for your projects

Back in the olden days of print publications before the desktop revolution, there was one advantage in the hard copy document and design proofing process: A single document passed along through the staff and clients for corrections and approval. This meant we were aware of other readers’ preferences and thoughts as we could easily see the previous reviewer’s notes. Of course, this took time.


While technology has made worldwide collaboration possible, the design and copy review process can still be tedious. Multiple versions of documents often get passed around via email as PDFs (or worse, Word files). This can lead to a mishmash of notations added along the way. Since documents are typically sent to multiple stakeholders at once, compiling all those notes can become a mistake-prone chore.

The Proof is in the Cloud
The Cloud-based solution provided by WebProof provides the best of both worlds by allowing a single document to be reviewed by everyone involved in the project. They can then use the simple-to-use tools for online proofing to allow notes and markups to be added to the document, with side-by-side views of the original and new versions available with a simple click.


Easy Tracking and Project Integration
Integrated project tracking and approval keeps everything moving forward quickly and efficiently. It’s easy for everyone involved in the project to see each others progress.


See How Your Pages Will Look and Flow
High-quality proofs with page-flips allow collaborators to see the project exactly how it will look in the final product.

Team Notifications via TextLEGO_35
As each task is completed, notifications can be sent automatically via text message to collaborators to keep the project moving forward. LEGO, which produces 30,000 projects each year using WebProof, reduced its overall design time by 35 percent because WebProof makes collaboration much more efficient.

Works for Any Size Project
WebProof’s service can be used on everything from articles and brochures on up to magazines and catalogs. The pricing is scalable, starting with a free version that is ideal for freelancers and individuals. Then there is a basic version that can handle small agencies and the Platinum account that can automate and optimize a large-scale operation’s entire internal design work.


Proven In The Real World
50,000 users in over 100 countries are now using WebProof to approve over 5 million pages a year. Agencies like Gutenberg France, MediaTeam in Norway, and Altavia in Europe and China are using WebProof’s online collaborative tools to speed and simplify their workflow. Corporations like The Walt Disney Company, Audi, ToysRus, and Bang & Olufsen use WebProof to handle multinational campaigns and design projects. Even magazines can handle their design process through WebProof (Scandinavia’s Aller Media uses WebProof to produce Danish Elle and 35 other magazines).


WebProof is a perfect example of how the right cloud-based workflow solution can allow collaboration that saves a huge amount of time, and-of course-time is money. You can sign up for a Free for Life WebProof account at webproof.com.


Replace email and attachment with a Collaboration Platform

The solution couldn’t be simpler, and your company will regain control over business data. Instead of leaving it stored in personal email boxes, data is centrally archived project to project—with the bonus of significantly reducing the time your employees spend on emails. Remember: LEGO cut email time by 35%.

A trillion pieces of company data are sent to personal email boxes, every day.
In the United States, 85% of all business data—including contracts and other sensitive information, is stored in personal email boxes, unavailable to others who need access. And what happens when employees change jobs? Data can easily disappear, or even fall into competitors’ hands. This must concern those who are responsible for the email policy of the company. Does your IT department notice how your storage capacity is being consumed, requiring bandwidth and so on, because the number of file attachments is increasing?
Do you have an email policy regarding the use of CC, BCC and attached files?

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Did you know that 28% of all office time is spent on emails?
Both the McKinsey Global Institute and the Radicati Group have documented that every office employee spends a minimum of 10–15 hours a week handling, sorting, archiving, searching, reading and writing emails. This time can be reduced by at least 25% at no cost. As an example, LEGO’s project turnaround time was reduced by up to 35% when they moved from traditional email communication to WebProof, an online approval solution. Across all kinds of companies, the average time spent on emails is 28%.

In companies producing graphic documents requiring many approvals, that time can undoubtedly reach 50% when traditional email, rather than an online procedure, is used for the approval process.


Do you see the difference?

Download the shocking White Paper, including access to all documentation.
Download det chokerende White Paper på dansk, incl. links til all dokumentation.