How Secure is your Document Proofing Process?

jakob_adeltoft_iso27001
The proud founder Jakob Adeltoft, CTO – receiving the ISO 27001 Certificate for WebProof “Online Platform for Collaboration and Approval Documents”.

Is it too much to say that we live in the insecure world? And, when we say the world, we mean both real and cyber world. Especially the digital world where most of our business activities take place. This just couldn’t be more true when it comes to document proofing process. You’re extremely vulnerable when proofing your documents.

Why? Because you’re doing it the old, but definitely outdated email way. From the security point of view this a living nightmare. All of your files are scattered around while you’re desperately trying to keep a track of thousands of emails used for document proofing. Can you make sure that all of these emails have the desirable security options? Can you make sure that private emails aren’t being used? Of course, you can’t. And, this is exactly what the cyber predators and hackers are expecting to find. Is there a solution?

Document proofing in a safe and secure environment
iso_27001_logoWebProof is an online document collaboration and proofing platform that treats potential security concerns as its top priority. When it comes to the safety of WebProof’s clients, then there’s no room for mistakes or any kind of compromises. That being said, you should be aware that WebProof is one of the very few SaaS companies that has obtained the prestigious ISO 27001 Security Certification. To give an additional weight to this remarkable achievement both WebProof’s Software and Cloud Hosting got this certification.

There you have it. With the ISO 27001 Security Certification
aaa_credit_certificate_2016
WebProof gives you the best possible security guarantee you can possibly wish for. In case you have been wondering how secure is WebProof itself as a company, we took care of it too. Regarding its economic rating and financial stability WebProof is a proud AAA verification holder. Less than 2% of all companies have managed to get it.
So, it’s really something.
27001_certificate_original_webproof
What does it mean for you and your document proofing? Well, first of all, ISO 27001 Security Certification gives you a much-needed peace of mind when it comes to the top class bulletproof security. Secondly, you can use our proofing services and tools with no need that they may become unavailable at the certain point as a result of the financial troubles or economic instability.

Top security standards for top clients
If you want to find out more about ISO 27001 Security Certification, feel free to Google it or contact our support team. You can see for yourself how difficult and complex is to obtain this kind of certification in the first place. At the same time, you’re going to appreciate an opportunity to proof your documents with nothing to worry about compromising your sensitive corporate information and exposing your documents to security vulnerabilities.

How does ADOBE look at SaaS security?
security_report_saas_info-techNowadays, more than 94% of all companies are strongly dependent on SaaS (Software-as-a-Service). Furthermore, according to the findings of the Info-Tech Research Group, the overwhelming majority of IT managers put more faith in the SaaS security than their own security solutions and resources. Being an Adobe partner, WebProof closely follows all security trends and validates the trustworthiness of the SaaS security on a daily basis. Here’s the SaaS Security Report issued by the Info-Tech Research Group, so you can get a closer look.

WebProof will remain faithful to its policy of applying only the most prestigious and trustworthy certifications available in the industry.
We will make sure that your document proofing is always efficient, economic, and above all – secure!

WebProof FREE Licenses Are Heading Your Way!

Christmas plans to come early this year in your office!

WebProof gives aways the 4-user FREE licenses for graphic production. This is NOT just one more limited free trial offer you get every single day, because:

  • Our FREE license does NOT have an expiration day!
  • There’s NO 30-day limit for a free use!
  • You do NOT have to pay for a thing!
  • There’s NO big difference between this FREE and our FULL version!

It sounds too good to be true? We hear you!

So, what do you have to do in return? Well, that’s the best part about WebProof FREE licenses. There are no hidden costs or strings attached. All we need is your honest opinion about our solution.

You like it – share it with the world! Get back to us acquiring additional licenses knowing that you are doing the right thing.

The 4-user free licenses are enough to get you started. You buy more when you make sure WebProof helps you get your work done more quickly and efficiently.

LEGO also started small with a small license. Now, they have close to 3,000users and keep getting back for more. Do you know why? Because they need to take care of more than 50,000 projects per year!

So, what has LEGO found to be so fascinating and useful about WebProof, you’re still waiting to discover yourself? Well, there are dozens of reasonsWebProof has built a reputation as an efficient “painkiller:”

  • You will NO longer be EMAIL dependent!
  • You will NO longer be FLASH dependent!
  • You will NO longer get LOST looking for the LAST VERSION!
  • You will NO longer be SOFTWARE dependent. All you need is the Internet!
  • You will NO longer be LOST in your countless projects thanks to
    project-by-project and page-by-page overview – all on one screen!
  • You will NO longer be required to make HANDWRITTEN SCANNED
    UNREADABLE CORRECTION NOTES!
  • You will NO longer be STRESSED with deadlines, because your production time
    will be reduced by more than 35%!
  • You will NO longer have a MESS on your desk!
  • You will NO longer face SECURITY RISKS because your project details
    won’t be stored in lot’s of private emails!
  • You will NO longer be OVERWHELMED with numerous projects because
    WebProof doesn’t care how many projects are headed your way!

You are ONE CLICK AWAY from the most important change you are going to make this year.

Your Santa Claus,
The WebProof Team

Why is it so hard to find a fair free license in the IT world?

The best things in life are free. How many times have you heard this optimistic phrase? Probably, too many times that you inevitably become extremely annoyed every time you hear it. So, what’s happening with all those free software licenses? Why is to so hard to find one that will offer you a fair win-win situation?

Just because you are free, it doesn’t mean you are fair!
Here’s how it goes in the IT world. You sign up for a free license. Great! The good news – it is free. The bad news – it is free, but for a limited period of time. In most of the cases no more than 30 days. That’s not the only bad news waiting for you. Trial versions don’t give you all features of the full paid version. So, what you get is actually only a glimpse of the “real thing.” The company that’s providing you with this free trial license has slim chances to win you as a paying customer. At the same time, you end up being extremely frustrated with your trial adventure. Obviously, nobody is winning here!

collaboration_blog_636x424_01

Can ideal become real?
Now, imagine this situation. Let’s try to eliminate all risks for a potential user who’s supposed to become a paying customer. Free licenses are supposed to be free for real. Meaning, you get the real thing for free. There’s no big difference between the trial version you are using for free and the full version you have to pay to use. What’s even more important this “free for real” license shouldn’t have an expiration date. Otherwise, what’s the point of offering it, in the first place. Right?

One more thing. You need to help your potential user realize the full potential of the solution you created. How? By allowing him to use it in the real-life business situation with no limitations of any kind. You may ask, but what’s a benefit for a software company to gain with this act of “generosity?” Well, does it sound reasonable and acceptable from the business point of view to “sacrifice” one free license in order to get ten paid licenses. First, you have to give something in order to get something. Right? This way, it does sound like a fair win-win situation for both parties, doesn’t it?

WebProof shows us the right way to play!
Follow this link if you want to get a free four-users license package. There’s no time limit and there are no strings attached. Try it. Like it. Spread the word. As simple as that. What you get as a free version is exactly the same thing you will use later as the paid full version. So, there’s a way to offer a fair free license deal. We have just shown you how.

Get_Free_WebProof

Hey Flash, Time to Say Goodbye!

flash_blog_636x424_01

It’s official and it’s unavoidable. Google will eventually cancel all Chrome support for Adobe’s Flash by the end of this year. In addition, Apple, Microsoft, and Mozilla, will no longer treat Flash as a welcome guest on their web browsers. So, the good old Flash has to pack its bags and hit the road by the end of 2016. Why?

Houston, we have a problem, and the name of our problem is – Flash.
So, what went wrong? It turned out that Flash was the true El Dorado for all kinds of cyber-thieves and hackers, who exploited its security vulnerabilities shamelessly and restlessly. It has been only a matter of time before the IT giants are going to say – enough is enough. The next thing you know, Flash is gone! Nowadays, if you want to enjoy the multimedia content, you have to embrace the alternatives, such as HTML5, among others.

What does Adobe plan to do about it? Well, it’s no surprise that Adobe just couldn’t afford itself a luxury of watching silently its “baby” being treated badly. This is how we’ve ended up with the next big thing called the “Adobe Edge.” Basically, this will allow multimedia pros to be creative without the Flash itself. Instead, they can take the full advantage of HTML5, JavaScript, or CSS. Great! Problem solved. Let’s enjoy the Flash-free world. Well, that’s not entirely true. What’s going to happen with the professionals of the design world?

Flash Fools and Annotation Tools.
Here’s a simple truth every designer knows all too well. If you want to use the most common annotation tools, then you have to use Flash. All annotation tools are based on Flash. Are they? Well, the WebProof development team from the very beginning didn’t want to be Flash dependent. That’s why, they developed annotation tools that aren’t based on Flash. If you are a helpless Flash addict, no one can prevent you from using it. However, under these new circumstances playing Flash stubborn games is just like building your castles in the air. Sooner or later, you will have to accept the fact that Flash lost its throne and it’s gone, for good.

So, there’s a way to run a creative and productive design process with no Flash. WebProof’s math was quite a simple one. We didn’t want for our development to have a single thing in common with the Flash itself. So, why in the world we would allow the same thing to happen to our customers? We are in this one together, and we say: don’t give up on annotation tools because they won’t give up on you. Annotation tools have a new best friend, and it’s name is – WebProof.

Get_Free_WebProof

Other links about same subject:
Adobe description about this problem already in 2011.
Ricky Mondello article from 14. June 2016
Computerworld article from 20. June 2016, (use the translation function, it is in Danish)
BBC News from 16. May 2016, Chrom stop supporting Flash end 2016

WebProof access a billion-dollar U.S. market

Press release, Copenhagen 30. May 2016
Borsen”, the Danish Financial Times, had recently this article

It has proven to be the right decision for WebProof to establish itself in the U.S. market.

The software iBorsen_30_May_2016s torn from the shelves of its free version, and at the same time has proven scalability. The organization comprises just 20 employees, but the company is set to reach its first milestone of $15 million in 2017.

“In 2015 the number of licenses we supplied were primarily borne by the American market. We have had a great start to 2016, and everything indicates the year ahead will be even better, for we are actually able to increase the supply of new users exclusively through online advertising,” says Managing Director Jan Adeltoft, who was a founding member of the company, together with his son, in 2000. The company previously issued only 3-5 new licenses per month, but now issues as many as 300 licenses a month, with multiple users connected to each license.

WebProof’s software eliminates reliance on email. Categorized primarily as a platform for project management, file sharing and collaboration, it is centrally located in the cloud for all users. Customers are typically companies in the graphics industry, and use the tool to work cooperatively with their clients. When a company wants to make a sales brochure or newsletter, the advertising agency presents a draft in WebProof’s software, which can be commented on by all. The advertising agency can then make all corrections and adjustments directly online, after which the customer can approve the individual pages. When everything is approved, the file is packaged automatically and sent to press, or produced as a digital magazine. In the process, all parties can avoid confusion regarding the document’s latest version and work can progress seamlessly through a unique overview.

“On average, companies can cut production time in half by working in the cloud, as opposed to navigating a sea of endless emails. This efficiency, which has been perpetuated by word-of-mouth, is therefore the largest source of new customers for us,” says Jan Adeltoft. This is the case for users in the United States, among them LEGO, Toys”R”Us, and many other well-known brands.

“We already have a wide range of major customers in Europe, including some of the largest retail chains, so we are an incredible force in optimizing the graphic process. No other tools on the market provide all-in-one software capabilities that offer project management, online proofing, online editing of InDesign files, and auto production of hardcopy into digital catalogs” says Jan Adeltoft. He continues:

“The automation of graphic production is far ahead in Denmark, so simply for that we will have the same share in the United States that we have in Denmark–an unused $1 billion market. We are prepared and have copyright on all the essential continents like Europe, USA, Canada, Brazil, Australia, Japan, China; domains in over 70 countries; and have translated our software into a wide range of languages, including Chinese. In many ways, we are now at the helm of a big international breakthrough.”

The American office is located in Florida, where Jakob Adeltoft is leader of development and sales, while Jan Adeltoft manages the European market.

For further information please contact:
Jan Adeltoft, Managing Director at WebProof, by telephone: +45 27 11 68 68 or by email: ja@webproof.com

About WebProof:
WebProof was founded in 2000 by Jan Adeltoft and Jakob Vedel Adeltoft. The software simplifies graphic production and facilitates better integration of companies and advertising agencies. Currently, WebProof assists such companies as LEGO, Audi, Bang & Olufsen, Bauhaus, COOP, and ICA to improve their production processes and reduce administrative work. The 50,000 users come from over 100 countries and together approve over 5 million pages per year. In 2015, Red Herring appointed WebProof as one of the 100 most promising European startups, as a testimonial to its great potential. WebProof is also one of the Gazelle-businesses. http://www.webproof.com

Get_Free_WebProof

Six reasons you should be using WebProof for your projects

Back in the olden days of print publications before the desktop revolution, there was one advantage in the hard copy document and design proofing process: A single document passed along through the staff and clients for corrections and approval. This meant we were aware of other readers’ preferences and thoughts as we could easily see the previous reviewer’s notes. Of course, this took time.

email_versus_webproof

While technology has made worldwide collaboration possible, the design and copy review process can still be tedious. Multiple versions of documents often get passed around via email as PDFs (or worse, Word files). This can lead to a mishmash of notations added along the way. Since documents are typically sent to multiple stakeholders at once, compiling all those notes can become a mistake-prone chore.

The Proof is in the Cloud
The Cloud-based solution provided by WebProof provides the best of both worlds by allowing a single document to be reviewed by everyone involved in the project. They can then use the simple-to-use tools for online proofing to allow notes and markups to be added to the document, with side-by-side views of the original and new versions available with a simple click.

WebProof_annotation_tools

Easy Tracking and Project Integration
Integrated project tracking and approval keeps everything moving forward quickly and efficiently. It’s easy for everyone involved in the project to see each others progress.

WebProof_page_flip

See How Your Pages Will Look and Flow
High-quality proofs with page-flips allow collaborators to see the project exactly how it will look in the final product.

Team Notifications via TextLEGO_35
As each task is completed, notifications can be sent automatically via text message to collaborators to keep the project moving forward. LEGO, which produces 30,000 projects each year using WebProof, reduced its overall design time by 35 percent because WebProof makes collaboration much more efficient.

Works for Any Size Project
WebProof’s service can be used on everything from articles and brochures on up to magazines and catalogs. The pricing is scalable, starting with a free version that is ideal for freelancers and individuals. Then there is a basic version that can handle small agencies and the Platinum account that can automate and optimize a large-scale operation’s entire internal design work.

WebProof_project_overview

Proven In The Real World
50,000 users in over 100 countries are now using WebProof to approve over 5 million pages a year. Agencies like Gutenberg France, MediaTeam in Norway, and Altavia in Europe and China are using WebProof’s online collaborative tools to speed and simplify their workflow. Corporations like The Walt Disney Company, Audi, ToysRus, and Bang & Olufsen use WebProof to handle multinational campaigns and design projects. Even magazines can handle their design process through WebProof (Scandinavia’s Aller Media uses WebProof to produce Danish Elle and 35 other magazines).

brand_names

WebProof is a perfect example of how the right cloud-based workflow solution can allow collaboration that saves a huge amount of time, and-of course-time is money. You can sign up for a Free for Life WebProof account at webproof.com.

Get_Free_WebProof

Replace email and attachment with a Collaboration Platform

The solution couldn’t be simpler, and your company will regain control over business data. Instead of leaving it stored in personal email boxes, data is centrally archived project to project—with the bonus of significantly reducing the time your employees spend on emails. Remember: LEGO cut email time by 35%.

A trillion pieces of company data are sent to personal email boxes, every day.
In the United States, 85% of all business data—including contracts and other sensitive information, is stored in personal email boxes, unavailable to others who need access. And what happens when employees change jobs? Data can easily disappear, or even fall into competitors’ hands. This must concern those who are responsible for the email policy of the company. Does your IT department notice how your storage capacity is being consumed, requiring bandwidth and so on, because the number of file attachments is increasing?
Do you have an email policy regarding the use of CC, BCC and attached files?

85_28_1_trillion_636 pixel
Did you know that 28% of all office time is spent on emails?
Both the McKinsey Global Institute and the Radicati Group have documented that every office employee spends a minimum of 10–15 hours a week handling, sorting, archiving, searching, reading and writing emails. This time can be reduced by at least 25% at no cost. As an example, LEGO’s project turnaround time was reduced by up to 35% when they moved from traditional email communication to WebProof, an online approval solution. Across all kinds of companies, the average time spent on emails is 28%.

In companies producing graphic documents requiring many approvals, that time can undoubtedly reach 50% when traditional email, rather than an online procedure, is used for the approval process.

email_versus_WebProof_1200

Do you see the difference?

Download the shocking White Paper, including access to all documentation.
Download det chokerende White Paper på dansk, incl. links til all dokumentation.

Get_Free_WebProof

7 Amazing Benefits of WebProof Page-Flip

pageflip_simple374x286

Our free Page-Flip lets you show your work in magazine-style. It creates an engaging experience for your customers, who will then spend more time on your website. Studies have shown that website visitors stay three times longer when reading dynamic pages compared with standard PDF files. With Page-Flip, you can publish your projects instantly on the web, or on the App Store. It lets you add video and web links. You can access the documents on your mobile devices. You can even learn what your users are doing, which will help you to improve your marketing efforts.

Publishing Projects on the Web
Do you want to publish an online magazine? Page-Flip to attract readers to your site with its immersive interactive format. It’s only one click away.

Compatible with Android and iOS
Do you have a phone or tablet at hand? No problem. You can use your phone or tablet to see the publication – no need to carry a laptop around or find a desktop computer.

Add Videos and Web Links
Want to add a video or an external link? With Page-Flip, not only can you include pictures, but also videos and web links. It is, indeed, a modern reimagining of the classic magazine.

Learn What Your Users Want

Page_flip_Heat_map_WebProof

 

We use heat maps to show how users interact with your content. They provide you with detailed statistics of their habits and preferences.
Marketing departments love this function.

 

Create an Online Store Catalog

catalogues
WebProof lets you do this easily. For work that is more complex, our tools can help you create a catalog very quickly. It’s possible to create a huge interactive catalog in no time by using our Catalogue Builder, our InDesign server, and a custom XML file.
Producing an online Page-Flip catalog takes less than 10 minutes.

Shopping Basket 

Shopping_Basket_Dantec_WebProofAre you thinking of establish a shopping site?
In that case, you are already aware of it’s high cost.
Or perhaps you already have one.
Either way, you can add a Shopping Basket to your free WebProof Page-Flip at no cost.
As your client is going through your catalog on the web, he or she can click on products to add them to a shopping list. That list can then be send to you or somebody else.

It’s Free! That’s the Best Part

With our Page-Flip license, you can create up to 1 million interactive Page-Flips each year at no cost to you, when you use Enterprise. The Free WebProof license includes 100.000 and WebProof Basic 500.000 free Page-Flips per year. Our Page-Flip feature is very popular. You can use it for online publishing and proofing, and it even helps your marketing efforts with built-in user tracking, so you can see what your customers are doing.

Again, best of all, it is free of charge.

Get_Free_WebProof

Climate change, explained in 4 charts

21_Carbon_Free_Footprint_WebProofWebProof is an online proofing service, and because it’s all done online, all printing is removed from the proofing process and in this way reduce CO2. We do our utmost to be a Carbon Free Footprint company so we can help fight global warming.

We saw this article from The Washington Post today and found these 4 graphs especially informative, so we wanted to share it with you.

1_Temperature_increaseThe intent of the United Nations — the diplomatic phoenix that emerged from ashes of World War II — was that countries would have a central place to come together and address important issues. For a variety of reasons, the U.N. has rarely upheld that vision. But the gathering getting underway in Paris this week, the 21st annual convening to address the problem of climate change, offers a chance for the U.N. to actually do what it was intended to do: Bring countries together to solve a mutual problem with multiple culprits. Of course, they’ve tried 20 times previously.

The most famous previous gathering of the parties to the United Nations Framework Convention on Climate Change was in 1997, in Kyoto, Japan. The attendees agreed to what became known as the Kyoto Protocol, which would have limited the production of carbon dioxide by signatories beginning in 2005. While the protocol is largely known in the United States because it became a point of contention early in the administration of George W. Bush, it has been implemented by other countries in the years since.

But the problem of carbon dioxide building up in the atmosphere — one of the main reasons that the atmosphere is trapping heat, according to climate scientists — has only gotten worse. In April 1995, carbon dioxide was present in the atmosphere at 363.23 parts per million. Last month, the figure was 398.29, just less than the 400 ppm number that has long been an upper limit to what’s viewed as acceptable.

What’s more, the last two conferences of parties (COP) have been during unusually hot months. Every month hosting a COP has been warmer than the month would have been during the same month in the 20th century — but recent conferences have been exceptionally warm. This year’s is poised to be similar.

The main problem being addressed at the Paris gathering, as is usually the problem, is figuring out how to build a mechanism that will reduce carbon dioxide output fairly across multiple counties. The countries of the world do not all produce carbon dioxide at the same amounts. Most greenhouse gas emissions come from electricity production and other fossil-fuel burning, and China has recently surged into the lead as the most polluting nation on Earth.

2_Carbon_Dioxide_Emissions_fossil fuelAs a function of population, though, the United States produces far more carbon dioxide than most other countries.

3_Carbon_Dioxide_Emissions_fossil fuel_capita     But a large amount of emissions also comes from smaller countries.

4_Carbon_Dioxide_Emissions_procent

The challenge before the U.N. is figuring out how to get the big countries to scale back their emissions while not unduly hobbling smaller (and often growing) countries by limiting the amount of electricity they can produce. Many of the countries participating in the conference have submitted pledges of how they’d limit their own pollution. But those pledges themselves will not be enough to keep global warming within limits scientists consider crucial. (That benchmark is an increase of 2 degrees Celsius above pre-industrial levels.)

This year’s conference has taken on special significance for two reasons. First, it comes as President Obama has made a concerted effort to address the problem of climate change — and as he nears the end of his term. Second, the urgency of the problem is becoming more apparent as the world continues to set new temperature records.

The United Nations was created mostly to prevent wars. This week in Paris, the organization will tackle a much different, but much more widespread crisis.

By Philip Bump in The Washington Post, November 30, 2015.

————————————-

21_Carbon_Free_Footprint_WebProof

You support a CO2-free environment by using WebProof, because WebProof makes every possible effort to improve the environment.

Using WebProof online proofing rather than traditional printed proofs, you save the many trees it takes to produce the paper, and you avoid the subsequent disposal of these paper prints, including toner and ink. In both cases, you avoid emitting a lot of CO2 into the atmosphere.

Last year more than 5 million pages were approved through WebProof. If three people were involved in each proof, this would result in 15 million printed pages.  If none of these users printed these pages out, but instead accepted them online, each year we would save:

– close to 2,000 trees

– close to 400,000 kg CO2

In addition, if you use WebProof you help to plant new trees, as WebProof plants a tree every month for every customer we have. After 10 years you will have planted 120 new trees, and WebProof will have planted 120,000 trees for our 1,000 customers. We can all help the world to a better future by using WebProof to read and approve proofs online.

WebProof – Carbon Free Footprint

Get for free, WebProof.