Boost Your Productivity With WebProof’s Adobe Illustrator Plug-in.

In a lot of ways, being on a design team is like being on a car racing team. Before the race even begins, the team run around anxiously trying to tie up loose ends. Making sure every detail of the car is perfect and ready to race.

Online Proofing Adobe Illustrator Plugin


They check the tire pressure, tune the engine, check the safety gear, and weigh the car. Once everything is in harmony, the vehicle rolls into position and rests patiently. For the moment they’ve all been waiting for, when the light goes green and the car screams into motion.

Anyone who knows a thing or two about sports, knows this. The difference between winning and losing can be a few milliseconds. And the deciding factor more often than not comes down to little advantages like weighing 30 grams less. Even, a slight miscalculation of the team can ruin your chances of victory.

Running a world-class design team is EXACTLY like that. Trying to get through meetings and approvals before the deadline can be rough. Everything you go through in the design process has an impact on the final result. Each factor determines whether your project will be a masterpiece or not.

The tools you use, the skill of your team members, and the way you work together. That’s what makes or breaks a project. It’s the little things operating as a whole that decide your success.

In an environment where performance, efficiency, and productivity are all so crucial. You need every tiny advantage you can get. Our new Adobe Illustrator plug-in is precisely that.

Boost your Productivity with Online Proofing


Want To Finish Design Projects Faster? Kill Your Email.

Let me explain…

Most design professionals rely on email as their primary method for delivering work. They export their work to a PDF, open their browser, log in to their email account, draft an email, attach the PDF – and fire away!

Not only is that a long process to begin with – chances are they got distracted by the other 967 emails in their inbox while they were at it.

How much time did it really take to send that work? Who knows.

If performance is as essential to your project as it is to winning drag races – then that’s a problem. What’s the solution?

WebProof’s new Adobe Illustrator plugin lets you send work to your team for approval or to your clients. Without having to leave Adobe Illustrator and navigate somewhere else. Just finish your job, upload it to WebProof, and it’s ready for your team or clients to view.


By removing email from your workflow, you’re avoiding opportunities for inefficiency and distraction. As a result, projects get done in record time!

Kill your email with Webproof

Ready To Start Winning More Today?

Getting started with the Adobe Illustrator Plug-in is easy. You can download the plugin from the Adobe Add-ons section of our site. Then follow the instructions we’ve laid out here.

Remember, you need to have an account for Adobe Illustrator, Creative Cloud, and WebProof too. If you’ve got all that, then get started today by following our instructions here.

Want to stay up-to-date with all the latest news from WebProof?
Subscribe to our newsletter.

The Best iOS Proofing Tool for Streamlining Your Graphic Production Projects

The last few years at WebProof have been an incredible journey. In fact, our community now reaches over 50,000 strong. In that time, our most frequent request has been to release a mobile version of WebProof.

You said you needed something more flexible, more versatile, and more adaptable—and you were right!

We know that creativity doesn’t always strike when you’re sitting in front of the computer. More often than not, your lightbulb moment comes when your mind is on something else.

Proofing software for iPhone and iPad

Even Einstein said his best ideas would come to him while he washed the dishes.

So what do you do if you’re out and about, and you come up with a new change to make to your project? Until now, you’d have to scribble it down somewhere and wait until you got back to your desk to put it into WebProof.

When you’re working on a team project, the headaches only multiply.

Nobody wants their business trip to turn into a nightmare because they’re out of reach. What if your team is waiting for your feedback to complete a rush project?

And what happens when you finally meet up with this new client? Maybe you’re in a coffee shop talking over some design ideas. You don’t want to carry a bunch of notes and printouts around. Nor do you want to wait until you’re back at your desk to put them in WebProof.

As designers, marketers, editors, and managers, we know this would hold us back. It’s too much hassle for us and our team.

The perfect tool is one that’s as flexible and fluid as the people who use it.

Luckily, our team has finally got a solution for you.

It’s a Powerful, Portable Tool that Lets You Comment, Review, and Communicate with Your Team from Anywhere.


It’s the perfect companion for busy teams that need a versatile tool to manage their design workflow. Magazines, products, ads, newsletters—no matter what you’re making, our app will help you do it better.

Imagine what you could achieve if you could connect, track, and manage your projects from anywhere—whether you’re on the train, at a coffee shop, or on a business trip. You’d never be out of touch again.

Leaving feedback becomes hassle-free with the built-in sticky notes, highlights, and markup features. Point out edits or new ideas so your team can make it happen fast. Better yet, there’s no room left for error when you leave detailed notes.

And say goodbye to those “pull your hair out” moments when you thought you’d lost your work. The history feature automatically logs every detail. You don’t even have to think about it. It saves every change. It’s all there, always, anytime you need it.

With WebProof iOS, the power is in the palm of your hand.

Just think about it…

Your Laptop/Mobile + WebProof + WiFi = Total freedom to manage your team and create great work anytime you like!

Online Proofing for iPhone and iPad

Designed to Make Your Projects More Productive, Efficient, and Effective.

Unlike a mobile website, we built our app from the ground up using WebProof’s latest API. It’s more than our web-app squished into a smaller screen. It’s a mobile-optimized experience with a fresh new look.

And you’ll still have access to all the most popular features of our desktop version.

  • Note ideas, share comments, or check in on your project with a few taps on your smartphone.
  • Update the status of a page so your team knows whether it’s approved or needs revisions. They’ll get notified right away, so they can make the changes fast.
  • Structure your projects into folders with multiple levels to stay organized.
  • Get a bird’s eye view of your project status or zoom in on a single page to leave a comment or approve a design or a text.
  • Pinpoint exact areas for improvement with the Box Markup feature so there’s no room left for error.
  • Highlight any text you’d like changed, and WebProof will transfer it into a sticky note, which means less work for you.
  • Track and backup every detail using document history and smart status codes.
  • Get live updates from your team anytime without feeling like you’re annoying them.

It’s easy to get started with WebProof. Just upload project pages to the software via a Windows PC/Mac browser or an InDesign/Illustrator plug-in. Then you’re ready to go.


Why Audi, VW, ICA, Toys”R”Us, H&M , and 50,000 Users Trust WebProof

For the last 10 years, brands like H&M, VW, ICA, Toys”R”Us, and Audi have trusted us to make their teams more effective.

We’ve achieved much together, and we’re excited to tell you all about it:

  • Our users have logged in nearly one million times to use WebProof to improve their projects.
  • And a staggering 100 million pages were flipped, viewed, and reviewed.
  • Out of those, five million designs got approved by world-class teams.

There’s a reason why great brands trust WebProof to help them create high-quality work faster, and easier.

But don’t take our word for it!

Try WebProof for FREE and find out how you can use it to take your team to the next level. And don’t forget, you can be one of the first to try our brand-new iOS app right now.

Download WebProof for iOS.

See more features here.


This Online Catalog Proofing App Helped Santa Avoid a Christmas Catastrophe

“I’m sorry, Santa, but if things keep going the way they are, the toy factory will be out of business by next Christmas.” Santa’s account manager sighed as he slumped back into his chair.

It had been a tough season for Santa and his elves…

This Online Catalog Proofing App Helped Santa Avoid a Christmas Catastrophe

In recent years, the toy market had been flooded with foreign competitors trying to take a piece of the cake. Many of them were generational family toy factories that were driving prices down and undercutting other established brands.

It was clear that Santa’s factory couldn’t keep up.

Internally, it wasn’t in great shape, either. Declining performance meant that finding resources to grow the factory was a nightmare. Not to mention the elves—rumor was, they were planning a strike.

Thinking about what would happen to the elves and their families if the factory shut down was enough to turn Santa’s stomach upside-down.

He had to do something, anything, to keep the factory open. But what could he do? They’d never faced this kind of trouble before.

Whatever Happened Next Would Seal the Fate of His Toy Factory

The results were in, and they weren’t good. Either Santa and the elves would search high and low for opportunities, or the factory would be gone by next season.

It was about time they made some long-awaited improvements.

To start, they reached out to the companies supplying them with toy-making materials. When the suppliers first mentioned they were working on a cheaper alloy, Santa’s eyes lit up. But after thinking about it, he decided against risking the quality of the toys.

Since cheaper materials weren’t an option, Santa and the elves decided to shift their focus. He arranged free training for his staff, hoping it would better their productivity. He knew his elves were his greatest asset, and keeping them sharp was crucial.

Next, Santa called on several of his trusted advisors. If he was going to get the factory out of this mess, he’d need fresh ideas. Luckily, one of them urged Santa to focus his efforts on the graphics department. Toy catalogs, packaging, and advertising materials are a big part of Santa’s operation. Without the right process, the production team would bottleneck the entire operation.

Santa Needed a Miracle That Would Revolutionize The Graphics Department

With his advisor’s words in mind, Santa’s next move was clear. His top priority was to remove any barriers holding the production team back. As you’d expect, his designers loved the idea too.

How WebProof Saved Xmas

“We’ve been trying to tell you this for quite some time,” the creative director announced in a matter-of-fact tone. “The process we’re using here is nothing compared to what other toy factories have. It’s outdated.”

After wracking their brains and searching online for ideas, Santa and his team found it: a little ray of hope called WebProof. It was an online proofing app that would allow them to centralize and manage their projects, including the gift catalog, all in one place. It could even automate parts!

Sure, it’d be a risk to try something new—changing processes is hard anytime, anywhere. But what if it revolutionized the department? Santa couldn’t stop thinking about the possibilities:

  • The ability to monitor projects in real time? Management would love that!
  • His team wouldn’t have to deal with the frustration of keeping up with an overflowing inbox.
  • The QA folks wouldn’t have to work so hard to stay on top of mistakes.
  • “If you pull this off, it would tip the scales back in your favor,” the gentleman from WebProof insisted.

The Stakes Were High, But It Was Worth It!

Four months later, at the season’s end, Santa and his elves sat around a fireplace with eggnog in hand. It had been a wild winter, and they had stumbled into unknown territory, with no idea what was on the other side.

But it paid off!

After the previous months, they had no doubt they’d made the right decision. The graphic production department’s productivity and effectiveness skyrocketed, reducing mistakes and costs.

By the time their New Year’s party rolled around, they’d transformed their business. Santa’s workers were more productive than ever, and happier too. Not to mention, they were outpacing their competition.

Santa knew this was only the beginning. Once they upgraded to WebProof’s Platinum plan, they’d be able to take it to the next level with automation.

What an incredible relief! Finally, it was time to sit back, relax, and enjoy a glass of fine eggnog together.

The Lessons They Learned Could Help You Too…

This season had taught everyone a valuable lesson: If you can produce graphics faster, cheaper, and better than your competitors, you win.

Don’t worry—these kinds of results aren’t just for elves. It doesn’t matter what you sell: If you’re in retail and design products, advertising, and packaging, you can proof it smarter with WebProof.

Our Christmas wish is that you’ll consider Santa’s tale and how it might apply to your own business. If you’re ready to find out more, you can do it here.

P.S. If you don’t believe Santa exists, here’s proof.

As always, don’t forget to sign up for our newsletter and share this post with your friends.

Wishing you a Merry Christmas,

The WebProof Team

WebProof Launches the NEW Adobe Illustrator Plugin


WebProof continues with its practice of supporting graphic and design industry professionals with the latest improvements and upgrades. This time, Adobe Illustrator has got a new WebProof plugin. This is especially great news for users creating packaging, labels, and posters.

“As you already know, Adobe InDesign already has our plugin. So, we are talking about a new plugin for Adobe Illustrator with the same features. We are letting all WebProof users know that the latest Illustrator plugin version 1.2.2 is available for download,” explains Jakob Adeltoft, founder of WebProof.

Thanks to this useful new plugin WebProof users can send their designs directly from Adobe Illustrator to proofing. As a result, their designs can be approved in matter of seconds.

Jakob Adeltoft believes that this new plugin has a lot to offer to WebProof users: “The great thing about our new Illustrator Plugin is that our users don’t have to produce a PDF file, because this is done in the background. It goes without saying that this option, including other plugin’s features, are huge time savers. All of this eventually leads to increased profit for our users.”

WebProof has built a remarkable reputation as a reliable and easy to use solution, which aims to eliminate all stress and minimize the time required for the proofing process. With more than five million designs approved annually through WebProof, this new plugin definitely comes in handy for numerous graphic and design professionals.


How Secure is your Document Proofing Process?

The proud founder Jakob Adeltoft, CTO – receiving the ISO 27001 Certificate for WebProof “Online Platform for Collaboration and Approval Documents”.

Is it too much to say that we live in the insecure world? And, when we say the world, we mean both real and cyber world. Especially the digital world where most of our business activities take place. This just couldn’t be more true when it comes to document proofing process. You’re extremely vulnerable when proofing your documents.

Why? Because you’re doing it the old, but definitely outdated email way. From the security point of view this a living nightmare. All of your files are scattered around while you’re desperately trying to keep a track of thousands of emails used for document proofing. Can you make sure that all of these emails have the desirable security options? Can you make sure that private emails aren’t being used? Of course, you can’t. And, this is exactly what the cyber predators and hackers are expecting to find. Is there a solution?

Document proofing in a safe and secure environment
iso_27001_logoWebProof is an online document collaboration and proofing platform that treats potential security concerns as its top priority. When it comes to the safety of WebProof’s clients, then there’s no room for mistakes or any kind of compromises. That being said, you should be aware that WebProof is one of the very few SaaS companies that has obtained the prestigious ISO 27001 Security Certification. To give an additional weight to this remarkable achievement both WebProof’s Software and Cloud Hosting got this certification.

There you have it. With the ISO 27001 Security Certification
WebProof gives you the best possible security guarantee you can possibly wish for. In case you have been wondering how secure is WebProof itself as a company, we took care of it too. Regarding its economic rating and financial stability WebProof is a proud AAA verification holder. Less than 2% of all companies have managed to get it.
So, it’s really something.
What does it mean for you and your document proofing? Well, first of all, ISO 27001 Security Certification gives you a much-needed peace of mind when it comes to the top class bulletproof security. Secondly, you can use our proofing services and tools with no need that they may become unavailable at the certain point as a result of the financial troubles or economic instability.

Top security standards for top clients
If you want to find out more about ISO 27001 Security Certification, feel free to Google it or contact our support team. You can see for yourself how difficult and complex is to obtain this kind of certification in the first place. At the same time, you’re going to appreciate an opportunity to proof your documents with nothing to worry about compromising your sensitive corporate information and exposing your documents to security vulnerabilities.

How does ADOBE look at SaaS security?
security_report_saas_info-techNowadays, more than 94% of all companies are strongly dependent on SaaS (Software-as-a-Service). Furthermore, according to the findings of the Info-Tech Research Group, the overwhelming majority of IT managers put more faith in the SaaS security than their own security solutions and resources. Being an Adobe partner, WebProof closely follows all security trends and validates the trustworthiness of the SaaS security on a daily basis. Here’s the SaaS Security Report issued by the Info-Tech Research Group, so you can get a closer look.

WebProof will remain faithful to its policy of applying only the most prestigious and trustworthy certifications available in the industry.
We will make sure that your document proofing is always efficient, economic, and above all – secure!

WebProof FREE Licenses Are Heading Your Way!

Christmas plans to come early this year in your office!

WebProof gives aways the 4-user FREE licenses for graphic production. This is NOT just one more limited free trial offer you get every single day, because:

  • Our FREE license does NOT have an expiration day!
  • There’s NO 30-day limit for a free use!
  • You do NOT have to pay for a thing!
  • There’s NO big difference between this FREE and our FULL version!

It sounds too good to be true? We hear you!

So, what do you have to do in return? Well, that’s the best part about WebProof FREE licenses. There are no hidden costs or strings attached. All we need is your honest opinion about our solution.

You like it – share it with the world! Get back to us acquiring additional licenses knowing that you are doing the right thing.

The 4-user free licenses are enough to get you started. You buy more when you make sure WebProof helps you get your work done more quickly and efficiently.

One of our larger well-known clients started with a small license. Now, they have close to 3,000 users and keep getting back for more. Do you know why? Because they need to take care of more than 50,000 projects per year!

So, what they found to be so fascinating and useful about WebProof, you’re still waiting to discover yourself? Well, there are dozens of reasonsWebProof has built a reputation as an efficient “painkiller:”

  • You will NO longer be EMAIL dependent!
  • You will NO longer be FLASH dependent!
  • You will NO longer get LOST looking for the LAST VERSION!
  • You will NO longer be SOFTWARE dependent. All you need is the Internet!
  • You will NO longer be LOST in your countless projects thanks to
    project-by-project and page-by-page overview – all on one screen!
  • You will NO longer be required to make HANDWRITTEN SCANNED
  • You will NO longer be STRESSED with deadlines, because your production time
    will be reduced by more than 35%!
  • You will NO longer have a MESS on your desk!
  • You will NO longer face SECURITY RISKS because your project details
    won’t be stored in lot’s of private emails!
  • You will NO longer be OVERWHELMED with numerous projects because
    WebProof doesn’t care how many projects are headed your way!

You are ONE CLICK AWAY from the most important change you are going to make this year.

Your Santa Claus,
The WebProof Team

Why is it so hard to find a fair free license in the IT world?

The best things in life are free. How many times have you heard this optimistic phrase? Probably, too many times that you inevitably become extremely annoyed every time you hear it. So, what’s happening with all those free software licenses? Why is to so hard to find one that will offer you a fair win-win situation?

Just because you are free, it doesn’t mean you are fair!
Here’s how it goes in the IT world. You sign up for a free license. Great! The good news – it is free. The bad news – it is free, but for a limited period of time. In most of the cases no more than 30 days. That’s not the only bad news waiting for you. Trial versions don’t give you all features of the full paid version. So, what you get is actually only a glimpse of the “real thing.” The company that’s providing you with this free trial license has slim chances to win you as a paying customer. At the same time, you end up being extremely frustrated with your trial adventure. Obviously, nobody is winning here!


Can ideal become real?
Now, imagine this situation. Let’s try to eliminate all risks for a potential user who’s supposed to become a paying customer. Free licenses are supposed to be free for real. Meaning, you get the real thing for free. There’s no big difference between the trial version you are using for free and the full version you have to pay to use. What’s even more important this “free for real” license shouldn’t have an expiration date. Otherwise, what’s the point of offering it, in the first place. Right?

One more thing. You need to help your potential user realize the full potential of the solution you created. How? By allowing him to use it in the real-life business situation with no limitations of any kind. You may ask, but what’s a benefit for a software company to gain with this act of “generosity?” Well, does it sound reasonable and acceptable from the business point of view to “sacrifice” one free license in order to get ten paid licenses. First, you have to give something in order to get something. Right? This way, it does sound like a fair win-win situation for both parties, doesn’t it?

WebProof shows us the right way to play!
Follow this link if you want to get a free four-users license package. There’s no time limit and there are no strings attached. Try it. Like it. Spread the word. As simple as that. What you get as a free version is exactly the same thing you will use later as the paid full version. So, there’s a way to offer a fair free license deal. We have just shown you how.


Hey Flash, Time to Say Goodbye!


It’s official and it’s unavoidable. Google will eventually cancel all Chrome support for Adobe’s Flash by the end of this year. In addition, Apple, Microsoft, and Mozilla, will no longer treat Flash as a welcome guest on their web browsers. So, the good old Flash has to pack its bags and hit the road by the end of 2016. Why?

Houston, we have a problem, and the name of our problem is – Flash.
So, what went wrong? It turned out that Flash was the true El Dorado for all kinds of cyber-thieves and hackers, who exploited its security vulnerabilities shamelessly and restlessly. It has been only a matter of time before the IT giants are going to say – enough is enough. The next thing you know, Flash is gone! Nowadays, if you want to enjoy the multimedia content, you have to embrace the alternatives, such as HTML5, among others.

What does Adobe plan to do about it? Well, it’s no surprise that Adobe just couldn’t afford itself a luxury of watching silently its “baby” being treated badly. This is how we’ve ended up with the next big thing called the “Adobe Edge.” Basically, this will allow multimedia pros to be creative without the Flash itself. Instead, they can take the full advantage of HTML5, JavaScript, or CSS. Great! Problem solved. Let’s enjoy the Flash-free world. Well, that’s not entirely true. What’s going to happen with the professionals of the design world?

Flash Fools and Annotation Tools.
Here’s a simple truth every designer knows all too well. If you want to use the most common annotation tools, then you have to use Flash. All annotation tools are based on Flash. Are they? Well, the WebProof development team from the very beginning didn’t want to be Flash dependent. That’s why, they developed annotation tools that aren’t based on Flash. If you are a helpless Flash addict, no one can prevent you from using it. However, under these new circumstances playing Flash stubborn games is just like building your castles in the air. Sooner or later, you will have to accept the fact that Flash lost its throne and it’s gone, for good.

So, there’s a way to run a creative and productive design process with no Flash. WebProof’s math was quite a simple one. We didn’t want for our development to have a single thing in common with the Flash itself. So, why in the world we would allow the same thing to happen to our customers? We are in this one together, and we say: don’t give up on annotation tools because they won’t give up on you. Annotation tools have a new best friend, and it’s name is – WebProof.


Other links about same subject:
Adobe description about this problem already in 2011.
Ricky Mondello article from 14. June 2016
Computerworld article from 20. June 2016, (use the translation function, it is in Danish)
BBC News from 16. May 2016, Chrom stop supporting Flash end 2016

WebProof access a billion-dollar U.S. market

Press release, Copenhagen 30. May 2016
Borsen”, the Danish Financial Times, had recently this article

It has proven to be the right decision for WebProof to establish itself in the U.S. market.

The software iBorsen_30_May_2016s torn from the shelves of its free version, and at the same time has proven scalability. The organization comprises just 20 employees, but the company is set to reach its first milestone of $15 million in 2017.

“In 2015 the number of licenses we supplied were primarily borne by the American market. We have had a great start to 2016, and everything indicates the year ahead will be even better, for we are actually able to increase the supply of new users exclusively through online advertising,” says Managing Director Jan Adeltoft, who was a founding member of the company, together with his son, in 2000. The company previously issued only 3-5 new licenses per month, but now issues as many as 300 licenses a month, with multiple users connected to each license.

WebProof’s software eliminates reliance on email. Categorized primarily as a platform for project management, file sharing and collaboration, it is centrally located in the cloud for all users. Customers are typically companies in the graphics industry, and use the tool to work cooperatively with their clients. When a company wants to make a sales brochure or newsletter, the advertising agency presents a draft in WebProof’s software, which can be commented on by all. The advertising agency can then make all corrections and adjustments directly online, after which the customer can approve the individual pages. When everything is approved, the file is packaged automatically and sent to press, or produced as a digital magazine. In the process, all parties can avoid confusion regarding the document’s latest version and work can progress seamlessly through a unique overview.

“On average, companies can cut production time in half by working in the cloud, as opposed to navigating a sea of endless emails. This efficiency, which has been perpetuated by word-of-mouth, is therefore the largest source of new customers for us,” says Jan Adeltoft. This is the case for users in the United States, among them The LEGO Group, Toys”R”Us etc. and many other well-known brands.

“We already have a wide range of major customers in Europe, including some of the largest retail chains, so we are an incredible force in optimizing the graphic process. No other tools on the market provide all-in-one software capabilities that offer project management, online proofing, online editing of InDesign files, and auto production of hardcopy into digital catalogs” says Jan Adeltoft. He continues:

“The automation of graphic production is far ahead in Denmark, so simply for that we will have the same share in the United States that we have in Denmark–an unused $1 billion market. We are prepared and have copyright on all the essential continents like Europe, USA, Canada, Brazil, Australia, Japan, China; domains in over 70 countries; and have translated our software into a wide range of languages, including Chinese. In many ways, we are now at the helm of a big international breakthrough.”

The American office is located in Florida, where Jakob Adeltoft is leader of development and sales, while Jan Adeltoft manages the European market.

For further information please contact:
Jan Adeltoft, Managing Director at WebProof, by telephone: +45 27 11 68 68 or by email:

About WebProof:
WebProof was founded in 2000 by Jan Adeltoft and Jakob Vedel Adeltoft. The software simplifies graphic production and facilitates better integration of companies and advertising agencies. Currently, WebProof assists such companies as LEGO, Audi, Bang & Olufsen, Bauhaus, COOP, and ICA to improve their production processes and reduce administrative work. The 50,000 users come from over 100 countries and together approve over 5 million pages per year. In 2015, Red Herring appointed WebProof as one of the 100 most promising European startups, as a testimonial to its great potential. WebProof is also one of the Gazelle-businesses.